Failure to Complete and Analyze Care Area Assessments for Multiple Residents
Summary
The deficiency involves the facility’s failure to complete comprehensive Care Area Assessments (CAAs) with analysis of underlying causes, contributing factors, and risk factors for multiple residents following MDS assessments. Record review showed that numerous residents had Admission, Annual, or Significant Change MDS assessments that triggered CAAs in areas such as mood/behavior, cognitive loss/dementia, functional abilities, communication, urinary incontinence/indwelling catheter, nutritional status, dental care, pressure ulcers, pain, falls, psychotropic drug use, psychosocial well-being, visual function, and psychosocial well-being. For each of these triggered areas, the corresponding CAAs lacked analysis of the findings. This pattern was identified for residents with a wide range of clinical issues, including dementia, incontinence, falls, pressure ulcers, nutritional concerns, psychotropic medication use, pain, and functional decline. During an interview, a licensed nurse reported that she had stopped writing CAA notes the previous year after being told to do so by someone she could not identify. She stated that she did not write anything on the triggered CAAs and that, at times, she would document risk concerns only on a main check-off worksheet, relying on the fact that the triggers were already reflected in the MDS CAA section. The facility did not provide a policy regarding CAAs when requested. These findings demonstrate that the facility did not ensure that comprehensive assessments were fully completed as required when residents were first admitted and periodically thereafter.
Penalty
Resources
Below are regulatory guidelines relevant to this citation:
A resident admitted with hemiplegia after cerebral infarction, anxiety disorder, myasthenia gravis, and dysphagia did not have a timely completed admission MDS 3.0 assessment. Record review showed the admission MDS remained in process past the required 14-day completion timeframe, with multiple sections (including A, B, H, I, J, L, M, N, O, P, S) and the CAA summary in Section V incomplete and the document unsigned. The MDS Coordinator confirmed the assessment was overdue, in contrast to RAI User’s Manual requirements.
A resident admitted with encephalopathy did not have their admission MDS assessment completed within the required timeframe, as the assessment was finalized 15 days after entry instead of within the mandated 13 days. Staff interviews revealed a lack of clear policy and inconsistent knowledge regarding MDS assessment timing requirements.
Two residents' care plans were not updated to address identified needs and interventions related to sexual behavior and expression after an incident where both were found in bed together naked. One resident had severe cognitive impairment and a history of reaching out to others, while the other was cognitively intact with behavioral symptoms. The care plans did not include specific interventions for sexual behavior, despite facility policy requiring comprehensive, person-centered care planning.
A resident with chronic obstructive pulmonary disease and type 2 diabetes did not receive a required annual comprehensive MDS assessment within the mandated timeframe. Review and staff interview confirmed the assessment was overdue, contrary to facility policy requiring annual completion.
A resident with multiple chronic conditions received additional daily hydration via PEG tube as ordered, but the facility failed to accurately code this intake in the MDS Nutritional Status section. The MDS assessments did not reflect the resident's average fluid intake by tube feeding, despite clear documentation in the MAR and confirmation by the dietician.
A resident admitted with multiple fractures, encephalopathy, hallucinations, and alcohol withdrawal did not receive a nursing admission assessment as required. Review of the medical record confirmed the assessment was missing, and facility leadership verified this omission. No policy regarding nursing assessment timing was available.
Untimely and Incomplete Admission MDS Assessment
Penalty
Summary
The deficiency involves the facility’s failure to complete a timely admission Minimum Data Set (MDS) 3.0 assessment for one resident. The resident was admitted with diagnoses including hemiplegia and hemiparesis following cerebral infarction affecting the right dominant side, anxiety disorder, myasthenia gravis without exacerbation, and dysphagia. Medical record review on 04/22/26 showed that the admission MDS 3.0 had an assessment reference date of 04/12/26 and was still identified as in process, with a required completion date of 04/19/26. Multiple sections of the MDS (A, B, H, I, J, L, M, N, O, P, S) remained incomplete, the Care Area Assessment (CAA) summary in Section V was not completed, and the document was unsigned. Interview with the MDS Coordinator confirmed that the admission MDS assessment for this resident had not been completed and was overdue. Review of the Long-Term Care Facility Resident Assessment Instrument (RAI) 3.0 User’s Manual, Version 1.18.11, dated October 2023, indicated that an admission assessment must be completed within 14 days of admission, with the admission date counted as day one. This untimely and incomplete admission MDS assessment was identified as an incidental example of non-compliance during a complaint investigation.
Untimely Completion of Admission MDS Assessment
Penalty
Summary
The facility failed to complete a comprehensive Minimum Data Set (MDS) admission assessment within the required timeframe for one resident. Specifically, a resident admitted with a diagnosis of encephalopathy had an MDS admission assessment completed 15 days after the entry date, exceeding the regulatory requirement that the assessment be completed no later than 13 days after admission. The resident's admission date and the corresponding MDS documentation were reviewed, confirming the late completion. Interviews with facility staff revealed a lack of clear policy regarding the timing of MDS assessments. The MDS Coordinator stated she relied on the Resident Assessment Instrument (RAI) manual for guidance but acknowledged the assessment was not completed within the required period. The Assistant Director of Health Services was unfamiliar with the completion date requirements, and the Executive Director indicated that staff should refer to the RAI manual for timing but did not provide further direction.
Failure to Update Care Plans for Sexual Behavior/Expression
Penalty
Summary
The facility failed to ensure that comprehensive, person-centered care plans were updated to address identified resident needs and appropriate interventions, specifically regarding sexual behavior and expression. For one resident with severe cognitive impairment due to dementia, the care plan noted a tendency to reach out to people to hold and kiss hands and faces, but did not include any further interventions or information addressing sexual behavior or expression, despite an incident where the resident was found in bed naked with another resident. The care plan was not updated to reflect the behaviors identified during the facility's self-reported incident investigation. Similarly, another resident, who was cognitively intact and had a history of chronic medical conditions and behavioral symptoms such as verbal aggression and inappropriate sexual comments, had a care plan that only included redirection for inappropriate sexual comments. The care plan lacked additional interventions or information related to sexual behavior or expression, even after the incident involving both residents was investigated. The facility's policy required comprehensive care plans to be developed and updated based on resident needs, but this was not followed in these cases.
Failure to Complete Timely Annual MDS Assessment
Penalty
Summary
The facility failed to complete an annual comprehensive Minimum Data Set (MDS) assessment for one resident within the required timeframe of 366 days from the previous assessment. Record review showed that the resident, who had diagnoses including chronic obstructive pulmonary disease and type 2 diabetes mellitus, was admitted on a specified date and did not have a comprehensive MDS assessment completed after the last one documented. This was confirmed during an interview with the MDS Coordinator, who acknowledged that the required assessment had not been completed within the mandated period. Facility policy requires that comprehensive assessments be conducted according to the Resident Assessment Instrument (RAI) User Manual, with annual assessments completed at least every 366 days.
Plan Of Correction
Resident #22 was immediately assessed and found to have no adverse effects. All residents have the ability to be affected. MDS reviewed all residents for open annual MDS Assessments on 5/22/25 to ensure they were complete. Resident #22 annual MDS Assessments were immediately reviewed and completed on 5/29/25 by MDS. Admin immediately provided MDS Coordinator education on MDS Assessments policy and timely submission. DON/designee to audit 2 residents with annual MDS assessments due weekly for 4 weeks. Results to be reviewed in QAPI.
Failure to Accurately Complete MDS Nutritional Status for Resident Receiving PEG Tube Hydration
Penalty
Summary
The facility failed to accurately complete the Minimum Data Set (MDS) Nutritional Status section for a resident who was receiving additional fluid intake via a percutaneous endoscopic gastrostomy (PEG) tube. The resident, who had multiple diagnoses including paranoid schizophrenia, type 2 diabetes, major depression, personality disorder, hypertension, and osteomyelitis of the vertebra, was admitted and re-admitted to the facility and had physician orders for specific water flushes through the PEG tube for hydration and tube patency. Medical record reviews showed that the resident consistently received 200 ml to 400 ml of additional water per day via the PEG tube, as documented in the Medication Administration Record (MAR) over several months. Despite this, the quarterly MDS assessments did not reflect the resident's daily additional hydration in Section K (Swallowing/Nutrition Status), which is required to document the average fluid intake per day by tube feeding. The dietician confirmed that Section K was not coded to show the percentage of additional water intake the resident was receiving per PEG tube, even though the Resident Assessment Instrument (RAI) Manual specifies the method for calculating and coding this information. This omission resulted in inaccurate completion of the MDS for the resident's nutritional status.
Failure to Complete Nursing Admission Assessment
Penalty
Summary
The facility failed to complete a nursing assessment upon admission for one resident who was admitted with multiple medical conditions, including multiple rib fractures, encephalopathy, hallucinations, and alcohol withdrawal. Review of the resident's electronic and paper medical records showed that no nursing admission assessment was performed at the time of arrival. This was confirmed during an interview with the Chief Operating Officer, who acknowledged the absence of the required assessment. Additionally, the facility was unable to provide a policy regarding nursing assessments and their required timing.
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