QAPI Meeting Attendance Documentation Missing
Summary
The facility failed to evidence attendance at QAPI meetings for 2024. During surveyor review, a request was made for documentation showing the participants of the QAPI meetings since the last survey, and the facility did not provide signature sheets. On interview, the Administrator stated that the facility used a computer program during 2024 to list meeting attendants and that there were no signature sheets, only a printout of names. The Administrator also stated he believed actual signatures were required for meeting attendance. The facility policy for the QAPI Program stated that the QAA Committee must be interdisciplinary and include, at a minimum, the DON, the Medical Director or designee, at least three other staff members including at least one leader such as the Administrator, Owner, Board Member, or other individual in a leadership role, and the Infection Preventionist.
Penalty
Resources
Below are regulatory guidelines relevant to this citation:
Failure to Hold Required Quarterly QA Meetings: The facility did not ensure QA meetings occurred quarterly as required. QA meeting notes showed meetings were held earlier in the year, but there were no QA meetings documented for the last quarter of the year. Monthly QAPI meetings were held, but the medical director did not participate in those meetings and only attended the quarterly QA meetings, as confirmed by the Interim DON, Administrator, and Regional Clinical Director.
The facility did not provide documentation that the Medical Director attended or participated in required quarterly QA committee meetings, as sign-in sheets lacked the Medical Director's signature and no alternative evidence was available. This failure to document participation affected all residents, as the QA committee did not meet the required membership per facility policy.
The facility did not document required quarterly QAA meetings with all mandated members present, as sign-in sheets were missing or incomplete for several quarters. Key committee members, such as the Medical Director, DON, and Infection Preventionist, were absent from some meetings, and the Administrator confirmed these lapses. This deficiency had the potential to affect all residents in the facility.
The QAPI committee failed to meet at least quarterly, as only one sign-in sheet was available for review and the Administrator confirmed no additional documentation of meetings. This had the potential to affect all 44 residents in the facility.
The facility did not ensure the medical director attended QAPI meetings, as shown by a review of attendance records over an extended period and confirmed by the administrator. The facility's QAPI policy also lacked details on required members and attendance frequency.
The facility did not ensure its QAPI committee included all required members, with the Medical Director's attendance undocumented and the Infection Preventionist absent or uncertified for several meetings. Meeting minutes and sign-in sheets lacked evidence of proper participation, and facility policies did not specify committee requirements.
Failure to Hold Required Quarterly QA Meetings
Penalty
Summary
The facility failed to ensure that Quality Assurance (QA) meetings occurred quarterly as required. Review of the QA meeting notes showed the committee met on 10/15/24, 1/21/25, 4/15/25, and 7/22/25, but there were no quarterly meetings held during the last quarter of 2025. The documentation also showed this was the meeting at which the medical director participated at the facility. Review of the facility records showed monthly Quality Assurance Performance Improvement (QAPI) meetings were held, but the medical director did not participate in those meetings. During interviews on 02/09/26, the Interim DON confirmed there were no QA meeting notes showing a meeting in the last quarter of 2025. The Administrator and Regional Clinical Director confirmed the medical director did not attend the QAPI meetings and only attended the quarterly QA meetings. The facility's QAPI plan dated 5/23/25 stated the QAA committee would include department managers, the administrator, DON, infection control nurse, medical director, and consulting pharmacist, and that the QAA committee would meet monthly.
Lack of Documented Medical Director Participation in QA Committee Meetings
Penalty
Summary
The facility failed to provide evidence that the Medical Director attended and participated in the required quarterly Quality Assurance (QA) committee meetings. Review of the QA meeting sign-in sheets for four consecutive quarters showed that the Medical Director did not sign the attendance paperwork. During staff interview, the Administrator confirmed that the Medical Director was required to attend and participate in each quarterly QA meeting, and acknowledged that there was no documentation, aside from a statement that the Medical Director attended by telephone, to verify participation. The facility's policy specifies that the QA committee must include the Medical Director, Administrator, Infection Preventionist, Director of Nursing, and at least two other care partners. This deficiency had the potential to affect all 58 residents in the facility, as the required committee composition and participation were not documented as required.
Failure to Hold Required QAA Meetings with All Mandated Members
Penalty
Summary
The facility failed to hold required Quality Assessment and Assurance (QAA) meetings at least quarterly with all mandated members present, as evidenced by a review of QAA meeting sign-in documentation, staff interviews, and facility policy. There was no documentation of QAA meetings for the first, second, and third quarters of 2024. For the fourth quarter of 2024, while a meeting was documented, there was no sign-in sheet to confirm the attendance of all required members. Additionally, meetings held in early 2025 were missing attendance from key members, including the Medical Director, Director of Nursing, and Infection Preventionist. The Administrator confirmed during an interview that there was no documentation of quarterly QAA meetings prior to the fourth quarter of 2024 and that not all required members were present for subsequent meetings. The facility's policy specifies that the QAA committee must include the administrator (or designee), director of nursing services, medical director, infection preventionist, and representatives from various departments as needed, and that meetings must occur at least quarterly. The lack of proper documentation and attendance had the potential to affect all residents, with a facility census of 57 at the time of the survey.
QAPI Committee Failed to Meet Quarterly
Penalty
Summary
The Quality Assurance and Performance Improvement (QAPI) committee did not meet at least quarterly as required. Facility documentation review showed only one QAPI committee sign-in sheet for May 2025, with no evidence of additional meetings. During an interview, the Administrator confirmed that the May 2025 sign-in sheet was the only documentation available to support QAPI meetings. No further information was provided to indicate that other meetings had occurred. This deficiency had the potential to affect all 44 residents residing in the facility.
Medical Director Absence from QAPI Meetings
Penalty
Summary
The facility failed to ensure that the medical director attended the Quality Assurance and Performance Improvement (QAPI) meetings as required. Review of QAPI meeting attendance sign-in sheets over a period of more than a year showed that the medical director did not attend any of the meetings. This was confirmed during an interview with the administrator, who verified that there was no evidence of the medical director's attendance at any QAPI meeting during the specified timeframe. Additionally, the facility's QAPI policy did not specify the required members, including the medical director, nor did it outline the frequency of attendance for required members.
Plan Of Correction
All residents were immediately assessed and found to have no adverse effects. All QAPI reviewed and ensured that physician was in attendance Quarterly. Education immediately provided by admin to all staff required to be in attendance at QAPI regarding attendance requirements. Admin/Designee to review next 3 QAPI meetings to ensure all necessary attendees are present. Results to be reviewed in QAPI.
QAPI Committee Lacked Required Members and Documentation
Penalty
Summary
The facility failed to ensure that its Quality Assurance and Performance Improvement (QAPI) committee included the minimum required members and met the participation requirements. Review of QAPI meeting sign-in sheets from July 2024 through February 2025 showed no evidence of attendance by the Medical Director, and the Infection Preventionist (IP) was not present at all required meetings, with gaps in attendance and certification. The sign-in sheets did not document the Medical Director's virtual attendance, and there was no written evidence of his participation in the meeting minutes. Additionally, the previous IP left in August 2024, and the new IP did not obtain the required certification until January 2025, leaving a period without a qualified IP present at meetings. Interviews with the DON confirmed that the Medical Director typically attended QAPI meetings by phone due to personal circumstances, but this was not documented. The Medical Director himself could not recall his last attendance and stated his participation was usually virtual, with updates provided by the facility. The facility's QAPI policy, last revised in October 2017, did not specify committee member requirements, and no other relevant policies were provided. These findings indicate the facility did not maintain the required composition and documentation for its QAPI committee, potentially affecting all residents.
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